Most amazing Exchange email report
What could be better for Exchange admins that a daily report, showing the health and statistics about their Exchange environment. What could be better than knowing your databases are distributed the way you would like, inside your DAG. How much does it worth, to know the total number of mailboxes severed by each mailbox server. What if you could know the total size of mailboxes, and the average mailbox size in your company. This is what this Exchange email report is all about, and more.
Know add to all this the ability to produce wonderful diagrams, to show you all that information, in a way that you can present to your management or team.
This was the objective of writing this script. I was inspired by the extraordinary script written by the great Exchange expert Steve Goodman. He wrote a wonderful script that is considered the defacto tool to monitor and report on Exchange environment, and he did a great work on updating the script to comply with each new version. I had some communications with Steve as I am using big chunk of this script in mine, with some tweaks, and I added more modules and diagram to the whole thing.
This Exchange email report will get you an organization wide information about your Email infrastructure, from Exchange servers O.S info, service health, up time details, beside Exchange and database highly aggregated information.
Not only will you get a nice Dashboard describing your Exchange, you will get aggregated information about how much resources your email infrastructure is consuming in terms of server count, mailboxes and total storage.
Script Charts
What makes this script unique and outstanding, is the chart module. Nothing more exciting than parsing the output data in sorted nice looking charts. Four charts will be generated after running the script. Each chart is designed carefully to get the information that matters most to IT Professionals.
Chart Module uses a smart algorithm that will get information from your Exchange organization, digest it, and then decide what is the best way to output the chart depending on the number of data items. In this way, you will not get small crowded charts with hard to read data. Instead, the graph dimensions will be scaled dynamically according to the number of items to draw.
DB Activation Preference Table [New]
Have you ever used the product team Exchange calculator, where you input your data and a nice formatted table get generated for all your databases, and their copy distribution, along with the activation preference?
The Exchange email report script is intelligent enough to collect your DAG information, database copy locations, their activation preference, and then generate a similar live dashboard with a colored cell display, indicating a red alarm if a database is mounted on a non-preferred mailbox server. Think about it for a moment. You can in daily basis, see if a database is mounted on a server that is not marked as the preferred mounting candidate for that database. This is powerful I believe.
Aggregated Data
The Exchange email report script will also present to you, a nicely formatted tables with aggregated information like the mailboxes per type, Exchange servers per role and version, and also mailbox and archives count, sizes and average size.
Scope your script with three Filters [New]
The Exchange email report script ships with a new module to handle filtering and scoping. Maybe you just want get information from certain Exchange servers Now you can use the Server List filter and just write a comma separated list of servers.
Finally, you can use the Expression filter, where you can use the wildcard character (*) to write something like “NL*” to get information from server names started with NL.
Detailed information for Servers and Databases
The Exchange email report script will not be perfect if a detailed information is not presented. The script will start creating HTML tables for all your Exchange servers with all detailed information, including version, OS Info, Roll Up Updates version, Service health, Up Time information and more.
Also, for each database, you will get a detailed information about the database and all its properties with smart thresholds that you can customize.
Easy Script Code Browsing
The Exchange email report script code is divided into seven modules, to make it easy for you to dig deeply into the script code and reach the functionality you are looking for. The script also uses Regions, so if you are using new PowerShell script editor, you will be able to expand each script region separately for better script browsing
Download
You can download the script from Microsoft TechNet Gallery.
Examples
Generate the HTML report and supplying the current directory as a script path to create output files
.\Get-CorpEmailReport.ps1 -ScriptFilesPath .\
Generate the HTML report and supplying the custom directory as a script path to create output files
.\Get-CorpEmailReport.ps1 -ScriptFilesPath C:\MyFiles
Generate the HTML report and Filter by servers that start with “NL”
.\Get-CorpEmailReport.ps1 -ScriptFilesPath .\ -ServerFilter “NL*”
Generate the HTML report and Filter by including only Ex1 and Ex2 servers
.\Get-CorpEmailReport.ps1 -ScriptFilesPath .\ -OnlyIncludedServers Ex1,Ex2
Generate the HTML report and Filter by including only Servers that are member of a DAG called “DAG1″
.\Get-CorpEmailReport.ps1 -ScriptFilesPath .\ -InputDAGs DAG1
Generate the HTML report and use PowerShell Remoting for WMI data collection
.\Get-CorpEmailReport.ps1 -ScriptFilesPath .\ -WMIRemoting
Generate the HTML report with SMTP Email option
.\Get-CorpEmailReport.ps1 -ScriptFilesPath .\ -SendMail:$true -MailFrom noreply@contoso.com-MailTo me@contoso.com -MailServer smtp.contoso.com
Generate the HTML report with disabling ViewEntireForest option
\Get-CorpEmailReport.ps1 -ScriptFilesPath .\ -ViewEntireForest:$false
Recommendations
- Start running the script with -OnlyIncludedServers switch at first, so you can scope the script to one Exchange Server at first
.\Get-CorpEmailReport.ps1 -ScriptFilesPath .\ -OnlyIncludedServers Ex1
- Run the script from Exchange Management Console and from an Exchange Server.
- Best condition to run the script is from PowerShell 3.0 and above.
Copy Rights
The script is based on Steve Goodman, a Microsoft MVP at the time of writing this document. Steve Script: “Generate Exchange Environment Reports using PowerShell” Version 1.5.8, 2nd Feb 2014, is used heavily as a foundation to build this script.
Steve worked hardly in writing an outstanding script to collect information from all versions of Exchange servers, and get a nicely formatted output. This script extends Steve’s script functionality by adding a lot of functionalities like: new on screen progress, charts, HTML DB Activation output, PowerShell Remoting module, Log files tracking, more aggregated data, new table for Mailbox type, new table for Recovery Databases, threshold options, two new Filter functionality (by DAG names, and by Server names), new module for error handling and logging, more data collected for Exchange and Databases.
A separate communication with Steve has been done to ensure copy rights before releasing this extended script. I encourage you to visit his blog and browse his script.
Update
- It works with all versions of Exchange
- It reports Exchange Office 365 users.
Would be nice if the download link will work.
Try now, i have added backup link
Does it work for Exchange 2013
It should be.
Backup Link works – TNX!
Gr8. Tell me what do you think… I used this scirpt in big organizations and they are using it in daily basis to get insight to their Exchange data. Some of them have 10,000 + Mailboxes over 5 data centers. Scripts works fine for them. Of course each one is doing his own (Extra) customization like excluding certain servers,etc
Have you go the chance to run it. What do you think Jeurgen?
I run it in a small enviroment with only 20 databases in a 4 node DAG cluster.
Some mods:
I excluded the windows backup service in the
#Get Exchange services that are automatic and stopped
…. where {($_.displayName -match “exch*”) -and ($_.StartMode -match “Auto”) -and($_.state -match “Stopped”) ($_.displayName -notmatch “XXX*”) }
“XXX” is the language dependent displayname of the service.
I also sort the server names alphabetically and removed the ” GB” and ” MB” from the size and whitespace (better copy to Excel 😉 )
I runs but I have to test some of the rows, witch do not show values, this week.
I will test it afterward in a bigger enviroment with some 100 databases.
The “source script”, Steve Goodman http://www.stevieg.org called (Exchange Environment Report), works in all of our mixed enviroments with Exchange 2007/10
Your script actually only in 2010. 2013 will also make proboblems. I will see….
BUT – nice work really!
Yes i mentioned that the script works in 2010 Exchange Environment.
Anyone with scripting skills can benefit from Steve’s and my script additions to get around this. For now, i only wrote the Exchange 2010 version.
How did you sort server names alphabetically?
Cannot remember actually. Good question. I guess when I designed the data structure of in memory data, I used nested hash tables, and sorting was not an option even if the data from powershell was sorted. Now in the new powershell 4.0 there is a new type of hash tables that can be sorted. I am working on a new version of the script with more features and options and will put your post into my consideration indeed.
I ran this script on exchange 2010 environment but There is no graph chart only two html report. Please assist how can I get graph chart as shown above
I want to mention one important thing here. i downloaded a script that is written by : Steve Goodman http://www.stevieg.org called (Exchange Environment Report), and i build this script by adding new feature on it like the charts diagram, the Exchange tests, some more details in table views.
Big credit is given to Steve here, who i have the pleasure of talking to him and learn from him a lot. Please visit his original Exchange Dashboard script here : http://www.stevieg.org/2011/06/exchange-environment-report/
Ran it today – great job!
Glad you liked it 🙂
I really like the script, but how can I edit it to run as a site specific task for only the US DAGS and Servers?
I am glad you liked it. Well it is hard to tweak it that way… maybe if we add a filter in the get-exchangeservers line it may do the trick. Give it a try.
Hi.
I already try that filter, but it still trying to get information from other servers.
I thought to add a variable which includes my environment only, but I didn’t succeeded.
I really appreciate if you give it a second thought.
TIA
P.S
I second that…such scripts will do remote wmi calls to all servers to get wmi data and disk info and other data beside querying each mailbox to know the exact size and aggregate averages… for that reason it is so recommended to schedule the script to run at midnight and when you come at the morning you will receive the result email. In the next version of the script comming soon I will add a filter option and adjust the internal functions to take this into consideration. I hope this helps.
Version 2 of the script is now available. Check it out http://ammarhasayen.com/2014/05/01/exchange-dashboard-organization-script-report/
great job dear but I am facing a problem when I tried to schedule it on the task schedule
what is the Program/Script or argument should be filled on task schedule ,coz i need to run it on EMS
here you go http://ammarhasayen.com/2013/10/02/how-to-schedule-exchange-powershell-script-using-windows-task-manager/
Thank you very much for the script.. Really helpful. But for some reason I don’t get the charts??? Am I missing something?
This is just some of what I get:
New-Object : Cannot find type [System.Windows.Forms.DataVisualization.Charting.Chart]: make sure the assembly containing this type is loaded.
At H:ScriptsExchangeHealthReport.ps1:2199 char:36
+ $Chart = New-object <<<< System.Windows.Forms.DataVisualization.Charting.Chart
+ CategoryInfo : InvalidType: (:) [New-Object], PSArgumentException
+ FullyQualifiedErrorId : TypeNotFound,Microsoft.PowerShell.Commands.NewObjectCommand
Nice you liked it.
For the charts to work, you need to install Microsoft Chart Controls on the machine running the script.This is mentioned on the Script release notes
Microsoft Chart Controls for Microsoft .NET Framework 3.5 (http://www.microsoft.com/en-us/download/details.aspx?id=14422)
I found my issue.. In my haste I forgot to install Microsoft Chart Controls for Microsoft .NET Framework.
Thanks again for this very handy scripts!
You are welcome. I love PowerShell charts and if you search my blog for PowerShell category, you will find more scripts that utilize those charts !
Version 2 is now available
Great enhancements to the original script. Thank you.
Is there any way to embed the charts into the body of the report in email….rather than having them as attachments?
Didnt try that yet. Remember im using a text to write html and do not have .net environment to help create rich html. Happy you liked it. Dig into the blog and you will find scrip that generate html table for all DAG databases and their location,activation pref., and distribution.
Ok…thanks again. I have one further question….is it possible to identify what Update Rollup the Exchange servers are at? The script tells me SP3, but not the UR version. I think Steve’s original script would give that UR version on the CAS/HUB/MB servers (so maybe I can look at it)….but not necessarily the Edge for some reason….
I guess from Steve script you can get the RU. I didn’t add it because the html table would be bigger 🙂
For Edge, remember that those are not domain joined, and you need the security context that is running the script to be admin on EDGE servers.
I guess this can be done if you create an account in the EDGE with the same name and member of the admin, relax the firewall rules there, and i guess you have to disable SID protection to allow the script context account to act as the local admin on the EDGE.
Seems complex i know, but will blog about this soon once im back from travel hopefully.
I ran it some days back and it really worked out well with my Exchange 2013 test lab. Amazing! By any chance it is available for Exchange 2007 as well, just a request to see if someone has put in there magic code already. Steve Goodman Exchange environment report works like a charm and very useful and handy all the time. Great one Steve.
Appreciate your feedback, thanks a lot.
Steve’s script works in all environment of course. My version of the script will not work in Exchange 2007 for simple reason. I used a dashboard health to measure the health for DAG servers and give a complete overview about what is going on on your DAG. The script uses every possible test published online, search indexes, perform mail flow simulation and far more.
Exchange 2007 does not include the concept of DAG so all those tests will not be applicable for Exchange 2007.
Nevertheless, you can play around the script and do your own validation. You can ask the script to only get Exchange 2007+ servers only, or you can configure the script not to get health checks for Exchange 2007 servers.
Saying that, i hope i can release before the end of this year, a script that can work across all versions. Hope i can find the time 🙂
Thank you very much for your advice, appreciate your response! Have a good day ahead.
Thanks very much for this script, its great!
Im still learning powershell and I have attempted (and failed) to modify the script so that the charts created are not attached but embedded into the mail message.
I can’t work out how to do it.
Is there any way to modify the script so that all the charts (created as JPEG) are embedded so that you dont have to double-click to open the attachment?
Thanks for the great script!
Awesome script. I love some of the additions and charts.
Couple of things…..as noted above the Rollups are missing and then the circular logging check is gone. I don’t know if the columns are dynamic sizing or not…but reducing the width of alot of the columns would make room for those missing options again.
And the second thing was the charts. They have issues with ALOT of databases. these are completely unreadable for us in its current state. Heck can’t even tell what it is for the most part! 🙂 Anyway to make them expand over 2 sheets or more rather than trying to condense them down to a single page?
Database sizes
Database vs Mailboxes
Database Backup
good point. I will work in early Q1 next year in an version 2 of the script to work with different versions of Exchange servers and workout the chart notes you suggested.
I am in the process of blogging about my new function that draw charts using PowerShell. Check the blog in an hour to have a look of Get-CorpChart new function.
Thanks a lot for your feedback!
I have updated my Charts with PowerShell script released today to dynamically expand the chart according to the number of items in the input data.
So in the next version of the Exchange dashboard, i will use the new chart script version which will solve the chart crowded issue.
Hi Ammar,
Nice extension to the original script.
Perhaps you could make the f:scheduledScriptsPilot path a variable to save lots of searching when customising?
I agree. Thanks for sharing NeillT
Hi Ammar,
Thanks for your effort. It’s really very useful for our environment.
***Is it passible mail option for bulk user (2 or 3 smtp address)?***
& I am getting below the error..
8. Getting Exchange Databases Health
… Done collecting info from x1
… Done collecting info from x2
… Done collecting info from x3
Attempted to divide by zero.
At C:testexchangeenvironmentdashboard_v1.ps1:2024 char:61
+ $Average_Archive_size2 = “{0:N2}” -f (($total_Archive_size / <<<< $total_Archive_Count) /1073741824)
+ CategoryInfo : NotSpecified: (:) [], RuntimeException
+ FullyQualifiedErrorId : RuntimeException
10. Generating Drawings
Exception calling "FindMaxByValue" with "0" argument(s): "Specified argument was out of the range of valid values.
Parameter name: startIndex"
At C:testexchangeenvironmentdashboard_v1.ps1:2498 char:77
+ $maxValuePoint = $Chart.Series["Data"].Points.FindMaxByValue <<<< ()
+ CategoryInfo : NotSpecified: (:) [], MethodInvocationException
+ FullyQualifiedErrorId : DotNetMethodException
Exception calling "FindMinByValue" with "0" argument(s): "Specified argument was out of the range of valid values.
Parameter name: startIndex"
At C:testexchangeenvironmentdashboard_v1.ps1:2501 char:77
+ $minValuePoint = $Chart.Series["Data"].Points.FindMinByValue <<<< ()
+ CategoryInfo : NotSpecified: (:) [], MethodInvocationException
+ FullyQualifiedErrorId : DotNetMethodException
You can send email to a group instead of adding individual users.
For the FindMinByValue error, it is the .net assembly having trouble getting the max and min points in the input data… Cannot investigate from here sadly.
I am scheduling a version two of the script to early this year to have better exception handling and add support for Exchange 2013
Thanks Ammar…
We are all expecting eagerly .. 🙂
Hey man, this is a nice script. I have exchange 2013 in my environment. Have you planning on updating the script to it. I just migrated all my users to 2013 and I’m looking for a report like that.
Yes hopefully next month will have time to re write the whole script to have better exception handling and include full support to Exchange 2013
This is a good tool..
Please add Exchange 2013 support
Version 2 of the script is now available. Check it out http://ammarhasayen.com/2014/05/01/exchange-dashboard-organization-script-report/ with Exchange 2013 support
Hi there, I love your script. Question….the Last Backup column….how is that reported? Is that the number of days from last backup? I need to confirm to my manager.
Yes
hi there, thats awesome. ive been asked if you could assist in helping me add last incremental backup into the script and then adding a column for that. could you help?
pls email me at me@ammarhasayen.com and i will send you a modified version of the script with incremental backup info
Version 2 of the script is now available. Check it out http://ammarhasayen.com/2014/05/01/exchange-dashboard-organization-script-report/
Hello,
i found a problem.
If i want to schedule the script, i can’t find the exchange powsershell.
So i’had this and after the script found the data from EXCHANGE.
#Add Exchange 2010 snapin if not already loaded
if (!(Get-PSSnapin | where {$_.Name -eq “Microsoft.Exchange.Management.PowerShell.E2010”}))
{
Write-Verbose “Loading the Exchange 2010 snapin”
try
{
Add-PSSnapin Microsoft.Exchange.Management.PowerShell.E2010 -ErrorAction STOP
}
catch
{
#Snapin not loaded
Write-Warning $_.Exception.Message
EXIT
}
. $env:ExchangeInstallPathbinRemoteExchange.ps1
Connect-ExchangeServer -auto -AllowClobber
}
Try this http://ammarhasayen.com/2013/10/02/how-to-schedule-exchange-powershell-script-using-windows-task-manager/ 🙂
Thanx for this helpful script , I just want too know , if I run it during office time, it will impact on slowness or any problem? and other Q is can I rum on over one of CAS-HUB Server?
hi,
thanks for the script, I have a quick question in regards to emailing the report. I have made all the changes but still not receiving the report?
is there anything else need to be done?
regards,
Fawad
Hi there.. im glad you like it. Let me ask you this: on the powershell working directory, can you see an html and jpeg files generated? Second thing, have you opened the script and changed the smtp settings to match ur needs?
Version 2 of the script is now available. Check it out http://ammarhasayen.com/2014/05/01/exchange-dashboard-organization-script-report/
Hi all,
I’m having trouble with Mailbox Distribution graph (wrong data, 4 mailbox detected over 5k). Ant suggestion?
great Work,by the way.
red
Version 2 of the script is now available. Check it out http://ammarhasayen.com/2014/05/01/exchange-dashboard-organization-script-report/
Hi,
I like the script.
i would like to modify the script in order to solve the following scenario.
My Exchange environment is part of a forest.
The script supply information for the total environment servers.
How do i get an information for CAS/DAG servers named (starting with) “AAA…….” ?
10x
P.S
I will add an option to filter things in the next version hopefully. For now it is so hars to do manually all changes as this will require changing the internal logic
Version 2 of the script is now available. Check it out http://ammarhasayen.com/2014/05/01/exchange-dashboard-organization-script-report/ .
It has many Filters to scope the script as per your feedback
I really love this script, but it takes forever to run in a big environment. Is there any way to limit the report to one site or specify only one DAG?
Just an FYI…you can e-mail multiple addresses without using a group. If you separate the e-mail addresses by a comma for the $EmailTo variable it will add them individually.
For example, the line would look like this:
$EmailTo = “user1@contoso.com,user2@contoso.com,user3@contoso.com”
Great script too!
Thanks Indeed man. Glad you liked it
Hi Cory, Version 2 of the script is now available. Check it out http://ammarhasayen.com/2014/05/01/exchange-dashboard-organization-script-report/
Add Set-ADServerSettings -ViewEntireForest $true at the top if your mailboxes are hosted in a sub domain, or else your mailbox count will appear off.
Version 2 of the script is now available. Check it out http://ammarhasayen.com/2014/05/01/exchange-dashboard-organization-script-report/
Thanks ammar, I added this to the script [array]$DBCopies = Get-MailboxServer $Server | Where-Object {$_.name -like “USServerName*”} -ErrorAction SilentlyContinue | Get-MailboxDatabaseCopyStatus -ErrorAction SilentlyContinue
and $DAGs = [array](Get-DatabaseAvailabilityGroup -Identity “USCORPDAGNAME”)
Now it retrieves the US Servers only, I added a few tweaks here and there to get the results we need for a daily report but I am really looking forward to your next version of charts….
Gr8… i finished two modules on my next version with three filters. One to include list of servers.one to include dag names to include and one with -Like server filter.
Ammar Congratulations on your new position!
Can you point out to me the line in the script where the Databases are put in order? Mine are coming out of sequence now…
Well, there is a small wisdom here. The report shows the databases and there is a column showing the activation preference value and another showing backup data and column showing index health.
In most cases, when you have a problem in Exchange Mailbox server, then those columns will show with alert. Saying that, it makes sense to design the script internal data structure to host databases per server and view them on that order.
This way, when a mailbox server has a problem say in indexing, then you will see warning on its databases in sequence, giving you as an admin, a great info that those in sequence belong to that specific server.
I do not know if you got the idea, but this is how the script was designed.
Sometimes, i just select the whole table and copy it, past it in excel sheet and do further sorting depending on my custom sorting needs.
Thanks indeed for your congratulations. so kind of you.
I hope this explain some how why it is hard to change the sorting because of the internal hashtable design in the script.
hello,
first thank you for this great reporting script.
i need to now if is possible when i receive the report by email, if i can include the png picture in the body of email and do not attach them?
thank you
Its tricky because there is no browser to download the picture and parse them and we cannot point your email client to the picture browser. Maybe a web developer can tweak this.
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Hi there. You can subscribe by following the blog. I guess there is a (Follow Me) icon somewhere that you can press.
Also you can subscribe to my RSS feed http://ammarhasayen.com/feed/
or follow me on twitter @ammarhasayen
Ammar u r the man… I downloaded this script and ran it in my environment and results where phenomenal, I was about to write script similar to what you have done but never thought of things in detail as you did. And as you have already done a great job did not think it could have been any better.
Oh thanks dear … this made my day
Is it possible to add Incremental backup to the report?
Yes sure. I have added this feature to the script. Can you email me at me@ammarhasayen.com so i can send you the modified script please
Hi Ammar,
Thank you very much for the wonderful script and thanks to Steve Goodman as well!!! Where are the points in the script and how would I get it to sort the html and chart output by server name then database name when both are in the output or only by one of those when only one is in the output? I would lile to see a sequential server and database ordering by my criteria to make some output reports.
Thanks to both of you very much for your time, effort and knowledge……
Kevin
Hello,
Is it ok to install MSchart.exe with Microsoft .Net Framework 4 ?
Try and see:)
Brilliant Reporting, for the amount of information that I need to keep an eye on in our organisation, this is Perfect, Thank for a Briliant script.
This is an awesome script.. Kudos to Steve for the initial script and to yourself for improvising!
Just a recommendation.. It would be even better if we can include the charts and DAG layout with the database copy information within the email body itself and not as separate attachments.
Thanks again for the great job!
Hi,
This is amazing and very nice.
For me the only downside is the inability to run on another machine other than an Exchange server. For a scenario in which a machine where I put the script and go get the data remotely to servers is the ideal. In this case you don’t need to install other software or store data in the Exchange Servers.
Of course this depends on the policies of each enviroment
Hi thank you for your comment. I usually have a server i called scripting server with exchange dummy role on it for such senario. The reason why it should be on the same server is the way we identify the version and commands available on the powershell environmwnt
I understand.
I just mentioned that because sharing this amazing Script you could change it for a more generic scenarios.
Either way once again “Funtastic” work 🙂
Hi thank you for your comment. I usually have a server i called scripting server with exchange dummy role on it for such senario. The reason why it should be on the same server is the way we identify the version and commands available on the powershell environmwnt
Its a very cool script!
I ran it on a server whose archive mailbox database on a secondary was “failed and suspended”, I was suprised to see no alert on the html report to show that. I would have though showing the copy log queue length and state would be relatively important for most people to look at? (it is for us)
Just wanted to leave a message and let you know that this script worked perfectly, thank you for your hard work.
I am pinging you since yours is the most recent reply. When I ran the script, it showed errors, but I don’t know where the log files are, and their location is not mentioned in the documentation. Do you know where they are ?
Unfortunately I don’t know where they are either.
Do you know where the log files created by the script are ?
I ran the script, and it showed errors, but I don’t see the log files. Just to be sure, where are they written and what are they named ?
Hi sorry for late reply. Can you share your errors on me@ammarhasayen.com
Hi Ammar,
Thank you for a wonderful Script, my concern which i would like assistance with is, when i run on my Exchange environment that has Databases configured to use mount-points as opposed to drive letters does not give results or no information gets displayed. I get get just the report structure with nothing.